Owner - Electronic Invoicing: Retrieve Driver Billing Data

With the entry into force of the electronic invoicing reform in France, invoicing rules are evolving for business owners. To simplify your accounting management, Getaround has created a tool to export your billing data.

How do I download my export?

You can export your billing data directly from your Getaround account:

1. Log in to your account in owner mode
2. Go to the Payments tab
3. Click on Driver billing data
4. Select the desired time period (for example: the previous month), or enter the ID of a specific rental
5. Click the Export button

What does this file contain?

The file is generated in Excel format (.xlsx). It gathers all the necessary information to issue invoices compliant with the reform:

• Customer data: first and last name (or company name and SIREN number for businesses), address, customer type (individual or professional).
• Rental data: rental number, license plate number, vehicle address, start and end dates, distance driven.
• Financial data: type of service, amount, service issue date.

How do I use this export with my accounting software?

This file is designed to be imported directly into your certified electronic invoicing platform.

Your platform will use this data to:

• Submit transaction data for sales to individuals to the tax administration (e-reporting),
• Automatically generate invoices in the required regulatory format and transmit them to your business customers, as well as to the tax administration (e-invoicing).

How do I manage VAT?

During your first import, your accounting platform will ask you to map the columns of the Excel file to its own fields.

If you are subject to VAT, here are two key settings to configure:

• Import base: instruct your tool that you are importing tax-inclusive amounts. The platform will automatically perform the reverse calculation to determine the tax-exclusive amount and the VAT.
• Service types: these labels allow your platform to identify the type of product/service and determine whether VAT applies.

FAQ

When does the data appear in the export?

A rental appears in your export 48 hours after the end of the rental. If new transactions occur after the rental ends (eg. tolls, infractions, damage), the data appears within one hour following the transaction.

Does each line in the export correspond to an invoice?

No, each line corresponds to a specific type of service. Your certified platform can group multiple lines for the same customer onto a single invoice.

What are the different service types?

• Rental price
• Additional insurance
• Delivery fee
• Mileage package
• Extra distance fee
• Full refund rental price
• Cancellation fee
• Fuel adjustment
• Refill fee
• Recharging compensation fee
• Charging adjustment
• Battery recharge service fee
• Toll payment
• Parking
• Late return compensation fees
• Late rental impact fee
• Compensation fees related to vehicle cleanliness
• Infraction fee
• Compensation : fine amount
• Compensation fees for penalty notices
• Compensation for vehicle repatriation
• Damage cost
• Deductible linked to damage

How are cancellations handled?

Rentals canceled free of charge for the driver do not appear in the export (as no service took place). If a rental is canceled late and results in compensation for you, the indemnity amount will appear in the export.

I have a very large fleet, should I use manual export?

If you manage a large volume of cars, we recommend using our API to send data in real time to your system. Refer to our API documentation for setup instructions.